Appendix III Rules Governing the Award of Scholarships

1. A scholarship will cover all monies, including salary, paid to the scholarship holder as well as any payments effected by the his/her Ministry/Department on his/her behalf, in pursuing the approved course of studies/training.

a. to devote his/her whole time to follow the course of instruction for which the scholarship is awarded, unless permission to undertake other work or to change his/her course is granted by his/her Ministry/Department;

c. to satisfy his/her Ministry/Department as to attendance, conduct and progress by reports from the head of the institution or other authority under whom the course of training is being undertaken.

3. Before proceeding on a course, the scholarship holder will be required to sign an undertaking binding himself/herself to serve his/her Ministry/Department for a given period, as stated hereunder, from the date of termination of his/her studies.

Duration of Scholarship	Period for which the scholarship holder will be bound to serve
Up to 1 week	6 Months
Above 1 week and up to 1 month	9 Months
Above 1 month and up to 3 months	1 Year
Above 3 and up to 6 months	2 Years
Above 6 and up to 9 months	3 Years
Above 9 and up to 12 months	4 Years
Above 12 months	5 Years

b. a scholarship holder, without reasonable excuse, fails to pass a prescribed examination within the time fixed by the authorities of the institution which he/she is attending, or by his/her Ministry/Department;

c. a scholarship holder marries during the period of the tenure of his/her scholarship without the permission of his/her Ministry/Department;

d. a scholarship holder engages in any occupation which is detrimental to his/her progress in the course of studies prescribed for him/her or accepts any paid employment without the permission of his/her Ministry/Department;

e. a scholarship holder becomes unfit to complete his/her studies owing to illness or is absent from his/her studies for more than six months owing to illness.

5. In the case of courses abroad the cost of a return passage will be met if the scholarship is terminated for reasons stated above provided that, if the scholarship holder declines to travel at the earliest opportunity without reasonable excuse, he/she will lose his/her right to a free passage and the payment of any allowance which he/she may be receiving will cease forthwith.

6. The scholarship holder must notify his/her Ministry/Department of the date of termination of his/her course. This declaration is to be supported by documentary evidence from the university or institution which he/she is attending confirming the effective date of termination.

7. The scholarship holder may be required to pass a medical examination before selection and he/she may also be required to submit to an annual medical examination during the tenure of the scholarship.

8. The scholarship holder may also be required to refund all or any part of the
expenses incurred by his/her Ministry/Department on his/her behalf and in
connection with his/her scholarship

 if he/she fails to serve his/her Ministry/Department as stated in paragraph 3 above.

9. For this purpose the scholarship holder may be required to enter into a formal act of hypothecation with his/her Ministry/Department before departure.

10. Every candidate undertaking a course of study abroad is to report any physical or mental illness which makes it impossible for him/her to continue with his/her studies to the Maltese Embassy, High Commission, or Consulate in the country where he/she is studying. The Malta representative will then engage a doctor to examine and report on the candidate's health. Where a candidate has already received medical attention the doctor appointed by the Malta representative may consult the candidate's personal physician. In those countries where Malta has no resident diplomatic representation a candidate falling sick and having to abandon his/her course is to bring back with him/her to Malta a medical certificate from a qualified medical practitioner indicating why he/she is unable to continue with his/her studies. Any such certificate should be authenticated by the appropriate authorities in the country in question. Unless such a certificate is produced, no consideration can be given to any request for any abatement of the amount due to be refunded.

11. When a candidate undertaking a course of study locally is unable to go on with his/her studies because of any physical or mental illness he/she is to be referred for examination to the Director General, Health Division who will report on the candidate's state of health. Consideration of any request for any abatement of the amount due to be refunded will only be given when an official certificate of ill-health is produced.